Call Back Procedure
The specific time frame for call back/send email is dependent on the customer, their enquiry, and how easy it is to obtain the information required. We should try to set a realistic and reasonable time frame for call back/email. We should also take into account the performance for the day (how busy the operation is for the day, queue calls/chats).
Should we need to contact a customer back urgently and our operation for the day is busy, please advise the team leader and seek their permission before making an outgoing call/sending email.
Please ensure the customer receives the callback within the specified time frame, or the email send to customer within the timeframe.
If a customer does not believe you’ll call/email them back due to past experience, please ensure them confidently that you will. Please advise customer of your name and honor the call back/email response.